Learning Objectives: In this module, you will learn the basic terms and skills that are applied in a Project Environment (PMI®, PMP®, A Guide to the Project Management Body of Knowledge (PMBOK® Guide)- Sixth Edition, Project, Program and Portfolio, PMO, Project Life Cycle, Stakeholders, Process Groups, Project Business Documents, Tailoring & Project Success Measures).
 
Topics:
  • Projects & importance of Project Management
  • Relationship of Project, Program, Portfolio & Operations Management
  • Key components – Project and Development Lifecycles, Project Phase & Phase Gate, Project Management Processes, Process Groups, Project Management Data & Information

Learning Objectives: In this module, you will learn about internal and external factors that influences the Project such as Project Life Cycle, Project Phases, Organization Structures, Process Assets, and Enterprise Environmental Factors.

Topics:

  • Organizational influences
  • Organizational systems
  • Project management office

Learning Objectives: In this module, you will learn about Project Manager role, Skills and Competencies, Sphere of Influence, and the Project Manager’s role as a Project Integrator.

Topics:

  • Project Manager’s Sphere of Influence
  • Project Manager’s Competencies
  • Integration by the Project Manager

Learning Objectives: In this module, you will learn how to manage a project as an integrated whole. This involves creating a project charter, performing detailed project planning and obtaining plan sign-offs, executing, monitoring and controlling the project, reviewing change requests and closing the project. You will learn several associated techniques. You will also learn about concepts, details and techniques related to knowledge management.

Topics:

  • Overview of Project Integration Management
  • Develop Project Charter
  • Develop Project Management Plan
  • Direct and Manage Project Work
  • Manage Project Knowledge
  • Monitor and Control Project Work
  • Perform Integrated Change Control
  • Close Project or Phase

Learning Objectives: PMBOK® defines Project Scope as the “The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions.” Learn the key concepts and techniques to plan for and define project requirements and scope, how to breakdown project work into smaller components, how to control scope changes and learn about the process of signing off project outputs after their delivery.

Topics:

  • Plan Scope Management
  • Collect Requirements
  • Define Scope
  • Create Work Breakdown Structure
  • Validate Scope
  • Control Scope

Learning Objectives: Schedule Management is the process of developing, maintaining and communicating schedules for Time and Resource in Project Management. This module emphasises the importance of delivering the Project on time. You will learn how to plan and estimate a project’s schedule, how to monitor and control it. Several related techniques are covered in-depth.

  • Topics:
  • Plan Schedule Management
  • Define Activities
  • Sequence Activities
  • Estimate Activity Durations
  • Develop Schedule
  • Control Schedule

Learning Objectives: Cost Management Plan focuses on Planning and estimating Cost and budget for the Project, and Controlling Cost. In this module, you will also learn about earned value management or analysis.

Topics:

  • Plan Cost Management
  • Estimate Costs
  • Determine Budget
  • Control Costs

The current change is not in response to any update to the most popular standard in project management, the PMBOK Guide, but rather due to a PMI – Role Delineation Study (RDS). A role what, you say? About every 3-5 years, PMI assembles a steering committee to determine if the PMP exam is current and relevant to the responsibilities of project managers today. So, it evaluates emerging practices, modern trends, knowledge, and skills required to address it. The last time PMI ever did that was in 2015. And, now with the current RDS in 2019, PMI has made the single biggest change ever to the PMP exam content and outline.

The first even PMP exam was conducted in 1984. The official PMI’s PMP certification exam based on a formal exam outline started in 1987. PMI even celebrated 30 years of PMP certification in 2017 at the PMI Global Congress. The exam remained firmly rooted in its outline in terms of knowledge and skills across the five process groups and the (initially nine and later expanded to) ten knowledge areas which formed the basis of PMI’s standard on project management. Although, there were a lot more questions tested in its initial years, around mid nineties, the examination also standardized on a 200 questions in a four hour window format. Since 2003, when Project Management Training Institute (PMTI) – https://www.4PMTI.com – was formed, the examination outline and its basis did not change and always had the PMBOK Guide as a primary reference. This provided a direct correlation to both training providers and exam takers to map the domains in the exam to the content in the PMBOK Guide.

There are two major changes that are occurring with the new PMP exam:

  1. PMI will no longer test the proficiency of the PMP certification exam taker on the domains of project management process groups – Initiating, Planning, Executing, Monitoring & Controlling, and Closing. PMI will instead test on the following three domains:
    1. People (42%): These skills and enablers are required to succeed as a project manager who coordinates, motivates, manages, and leads a project team.
    2. Process (50%): These skills and enablers fall into the traditional project management landscape of the ten knowledge areas spanning the technical aspects of project management.
    3. c) Business Environment (8%): These skills and enablers are required to ensure projects are not siloed efforts, but connect to the business environment and help achieve the business goals and objectives.
  2. The second major change is to the PM practices being tested. PMI will now include the following project management practices in the upcoming PMP exam:
    1. Traditional PM Practices (50%) : 50% of the new PMP exam will cover known traditional PM guidelines and methodologies.
    2. Agile and Hybrid PM Practices (50%): 50% of the new PMP exam will now address the newly emerged and now rapidly-growing practices of Agile and hybrid philosophies and processes.

The last day to take the PMP exam based on the well-known process group / domain format outline is December 15, 2019 June 30, 2020. In other words, starting December 16, 2019 July 01, 2020, PMI will administer the new PMP exam format based on the People / Process / Business Environment domain format. We expect this will be a ground shaking change to the PMP exam since there is no one-to-one correlation to the standards published by PMI and hence will provide a tremendous latitude to the exam makers in terms of the sources for generating PMP exam questions.

Originally, PMI intended to change the exam to the new format on December 16, 2019. But, based on feedback from several training providers and exam takers, PMI made a judicious decision to extend the exam change date to July 01, 2020.

PMTI will closely review, analyze, and update our course content including creating a new PMP exam questions database for post December 2019 June 2020 exam format. PMTI highly recommends you complete your PMP exam before the new exam takes effect.

The previous exam, although updated to reflect the emerging practices of Agile and other specific knowledge areas, was primary based on the five process group domains. The PMP exam that will sunset in December 2019 June 2020 had five domains and the questions were unevenly divided among these domains as follows:

Domain Percentage of Items on Test
I. Initiating 13%
II. Planning 24%
III. Executing 31%
IV. Monitoring and Controlling 25%
V. Closing 7%
Total 100%

The current PMP exam also outlined the tasks in each domain as to what the task entailed and the knowledge and skills required to succeed in each of those domains. For example, here is how the previous exam would present the tasks and skills in the Closing domain:

Domain V Closing: 7%
Task 1 Obtain final acceptance of the project deliverables from relevant stakeholders in order to confirm that project scope and deliverables were achieved
Task 2 Transfer the ownership of deliverables to the assigned stakeholders i accordance with the project plan in order to facilitate project closure.
Task 3 Obtain financial, legal, and administrative closure using generally accepted practices and policies in order to ommunicate formal project closure and ensure transfer of liability.
Task 4 Prepare and share the final project report according to the commmunications management plan in order to doument and convey project performance and assist in project evaluation.
Task 5 Collate lessons learned that were documented throughout the project and conduct a comprehensive project review in order to update the organiztions knowledge base.
Task 6 Archive project documents and materials using generally accepted practies in order to comply with statutory requirements and for potential use in future projects and audits.
Task 7 Obtain feedback from relevant stakeholders using appropriate tools and techniques and based on the stakeholder managment plan in order to evaluate their satisfaction.
Knowledge and Skills:

  • Archiving practices and statutes
  • Compliance (Statute/organization)
  • Contract closure requirements
  • Close-out procedures
  • Feedback techniques
  • Performance measurement techniques (KPI and key success factors)
  • Project review techniques
  • Transition planning technique

The new exam format also presents domains as a list of tasks. There are only three domains in the new PMP exam 2019 2020 and the question distribution is as follows:

Domain Percentage of Items on Test
I. People 42%
II. Process 50%
III. Business Environment 8%
Total 100%

Each task within a domain is outlined as task statement and its related enablers to succeed in that task instead of knowledge and skills. Here is an example of the new task structure: Task statement –> Manage conflict
Enablers:

  • Interpret the source and stage of conflict
  • Analyze the context for the conflict
  • Evaluate/recommend/reconcile the appropriate conflict resolution solution

Remember, these enablers are neither exhaustive nor all-inclusive, according to PMI. These are only illustrative examples. Exam takers and training providers are well advised to consider the over-arching impact of the task in a project management role. Here is an example of a few tasks from the People domain in the new PMP exam 2019 2020.

Domain I People: 42%
Task 1 Manage Conflict

  • Interpret the source and stage of conflict
  • Analyze the context for the conflict
  • Evaluate/recommend/reconcile the appropriate conflict resolution solution
Task 2 Lead a team

  • Set a Clear vision and mission
  • Support diversity and inclusion(e.g., behavior types, thought process)
  • Value servant leadership(e.g., relate the tenets of servant leadership to the team)
  • Determine an appropriate leadership style(e.g., directive, collaborative)
  • Inspire, motivate, and influene team members/stakeholders(e.g., team contract, social contract, reward system)
  • Analyze team members and stakeholders’ influence
  • Distinguish various options to lead various team members and stakeholders

If you look at the distribution of the questions in the current sunsetting exam, the exam questions are unevenly distributed. For instance, even though there are only 10 processes in Executing process group out of a total of 49 processes, the number of questions were 31% of the test! Clearly, Executing a project involves a lot of People Management in addition to Process Management. The new exam format recognizes that projects are done by and for People using Processes within a goal-oriented and results-driven Business Environment. In our opinion, this approach fixes the inequity of questions distribution in the sundowning PMP exam. So, we think these new changes are a welcome change. We also believe there will be a majority of overlap between the current and the upcoming PMP exam, but leaves enough room to incorporate emerging practices, ideas, and trends to account for modern project management success.

From an exam taker’s perspective,

  1. Take your test before the massive shift that is coming to the PMP exam in December 2019 June 2020. Remember, you will need some lead time to get your application approved, additional time to account for a chance application audit, as well as to schedule your exam in an over-demand environment.
  2. You should also give yourself some room for retakes if required. PMI will switch all exam takes – first time or re-takes to the new format on December 15, 2019 July 01, 2020.

So, plan accordingly. You can also look at this as an opportunity to fill the gaps between existing exam knowledge and skills and modern project management practices that will be tested in the new exam starting December 16, 2019 July 2020. Our experts are working with our CEO, Yad Senapathy, MS, PMP, who had been a PMBOK® Guide Contributor and Chapter Lead to redesign and develop an outstanding and focused training material designed with student success in mind. As things change, we will update this document and provide information that will be immensely useful in your preparation for the PMP exam. Give us a call if you have further questions that were not answered by this article. We look forward to serving you now and in future in attaining the most desired project management credential – the PMP Certification.

Learning Objectives: Quality Management involves Quality Planning, Quality Assurance, and Quality Control. In this module, you will learn about the key Concepts, basics of well-known quality standards and several related Tools & Techniques related to Quality Management.

Topics:

  • Plan Quality Management
  • Manage Quality
  • Control Quality

Learning Objectives: Resource Management planning deals with identifying and documenting Project Roles, Responsibilities, and Reporting Relationships as well as creating Staffing Management Plan. Apart from this, you will also learn to estimate resources, onboard project team members, develop, manage and control them. This includes tracking Team and Individual performances.  Also learn about methods to motivate, build and lead build high-performance teams.

Topics:

  • Plan Resource Management
  • Estimate Activity Resources
  • Acquire Resources
  • Develop Team
  • Manage Team
  • Control Resources

Learning Objectives: Communicating on Projects require determining the Information and Communication needs of the Stakeholders. Stakeholders an indispensable part of any Project. Learn about Communications Planning, managing communications, Performance Reporting and monitoring communications as part of this module.

Topics:

  • Plan Communications Management
  • Manage Communications
  • Monitor Communications
Learning Objectives: Risk Management is all about anticipating Risks and having a proper plan in place that will help resolve the Risk when it occurs. Proper Risk Management also helps in reducing unnecessary stress, prevents many issues from occurring during Project Execution. In this module, learn about Risk Management Planning, techniques to identify, analyse and monitor risks, and how to plan risk responses and implement them.
Topics:
  • Plan Risk Management
  • Identify Risks
  • Perform Qualitative Risk Analysis
  • Perform Quantitative Risk Analysis
  • Plan Risk Responses
  • Implement Risk Responses
  • Monitor Risks

Learning Objectives: A formal process to obtain goods or services from external suppliers is known as Procurement. Learn about the procurement process, relevant documents and contracts, and details about planning, managing and controlling sellers.

Topics:

  • Plan Procurement Management
  • Conduct Procurements
  • Control Procurements

Learning objectives: Stakeholders are individuals who get impacted by the Project. Stakeholder Management involves identification of Stakeholders, analysis of their requirements, developing appropriate processes and communication channels to work with Stakeholders. In this module, learn about concepts and techniques related to identifying stakeholders, planning, managing and monitoring stakeholder engagements.

Topics:

  • Identify Stakeholders
  • Plan Stakeholder Engagement
  • Manage Stakeholder Engagement
  • Monitor Stakeholder Engagement

The exam is changing because our jobs as project managers have changed.

Every 3-5 years, PMI® conducts research to understand how the profession has progressed, the impact of emerging trends, and how the responsibilities of project managers have changed.  The last round of this research was conducted in 2015 and resulted in the current PMP exam content outline.

Subject matter experts from leading organizations around the world have worked with PMI to define the PMP of the future. The result of this research was the publication of a new PMP Examination Content Outline in June of 2019, and one year later, this new outline will lead to an updated PMP exam.

There are three important dates to remember for those currently studying for the exam:

30 June 2019

PMI published the new PMP Exam Content Outline

30 June 2020

This is the last day to take the current version of the PMP Exam.

1 July 2020

This is the first day to take the new version of the PMP Exam.

A new PMP Examination Content Outline was published on 30 June 2019. This document defines the syllabus/content of the PMP exam. This means that PMI is currently updating the PMP exam to match the new syllabus and the new exam will go into effect on 1 July 2020.

Here are both documents for you to download. Please note that the link to the 2015 document will stop working once PMI removes it from its website:

So just to be absolutely clear: Contrary to what many students and trainers may think, the PMP exam is NOT based on A Guide to The Project Management Body of Knowledge (PMBOK® Guide). The PMBOK® Guide is only one of several references PMI uses to design their PMP exam questions. Instead, the exam is based on The PMP Examination Content Outline. A new version of this outline was published in June 2019, and PMI will use this new outline as the basis to update the exam.

Also, in order to give training providers around the world adequate time to update their exam prep courses, books and simulators, PMI is waiting a full year until the new exam specifications from the exam content outline come into effect. This also allows students enough time to prepare for and pass the current exam before the changeover happens.

In a nutshell: the current PMP exam is based on 5 performance domains, but starting 1 July 2020 the exam will be based on 3 domains. These domains are defined in the PMP Exam Content Outline (ECO).

DOMAIN CURRENT ECO 2015 NEW ECO 2019
Domain I Initiating People
Domain II Planning Process
Domain III Executing Business Environment
Domain IV Monitoring & Controlling
Domain V Closing

Here is what this change from 5 to 3 domains means:

  • PMI published the new exam content outline on 30 June 2019.
  • The new outline is a ‘radical’ but extremely valuable departure from all previous exam content outlines
  • The new PMP exam will require candidates to have experience in and answer questions from three domains:
    • People (42%)
    • Process (50%)
    • Business Environment (8%)
  • Within each of these three domains the exam content outline lists Tasks (what we project managers do) and Enablers (the actions we take to complete the tasks).
  • PMI also clearly states that About half of the examination will represent predictive project management approaches and the other half will represent agile or hybrid approaches.

Consequence 1: The New PMP Exam is BIGGER

Our analysis of the changes shows that about 70% of the current exam is now contained within Domain II: Process, and that the other two domains – People and Business Environment – contain largely new content.

Consequence 2: Agile is a MUST

Half of the questions on the new exam will be about agile and hybrid approaches. Therefore you must have both knowledge and experience of what it’s like to work in these environments.

Consequence 3: The new PMP Exam will be HARDER

With so many new topics and methods that have been added to the exam and that you have to know about, it’s no surprise that passing the exam will be harder.

Consequence 4: 35 Contact Hours are the MINIMUM

PMI requires that you “Verify at least 35 contact hours of specific instruction that addressed learning objectives in project management”. However, now that the exam contains about twice as much content you should expect that an in-depth exam prep course will be significantly longer.

The PMP exam uses the PMBOK Guide Sixth Edition as one of the references for the PMP Exam. The PMBOK Guide Seventh Edition is not expected until 2023. This means that the PMBOK Guide is not changing and that PMI will continue to use the Sixth Edition as an exam reference until at least 2023.

Therefore, use the PMBOK Guide Sixth Edition no matter if you are taking the exam before or after 1 July 2020.

Preparing for the PMP exam takes approximately 8-12 weeks. Therefore, if you are reading this before 31 March 2020 then you have enough time to do it. If you are reading this after 31 March 2020 then it is still possible but your window of opportunity is getting smaller by the day.

Yes. We will be developing new and updated content for the PrepCast. The update will be free of charge for customers who purchased a license of The PM PrepCast Sixth Edition after 2018-03-01 and who have not yet passed their PMP exam.

Here is our overall schedule:

MILESTONE DATE
Perform a gap analysis between the PrepCast and the new ECO 2019-08-21
Start developing new/additional training content 2019-10-31
Publish the updates 2020-03-31

We are planning to update The PM PrepCast “in place”. By this we mean that any new/additional content will be added to the current PrepCast and will be available to customers who purchased a license of The PM PrepCast Sixth Edition after 2018-03-01 and who have not yet passed their PMP exam. We will clearly label which lessons are for the old/new exam.

Yes. We will update all our existing questions to meet the new exam content outline. We will also develop new questions. Our current Simulator 6.0 will remain in place until 30 June 2020 but starting around 31 March 2020 the new Simulator 6.1 will be available for purchase.

Here is our overall schedule:

MILESTONE DATE
Perform a gap analysis between all questions in the Simulator 6.0 and the new ECO 2019-08-21
Start updating existing questions and develop new questions for Simulator 6.1 to meet new ECO guidelines 2019-10-31
Publish the updated Simulator 6.1 with TWO full exams 2020-03-31
Take Simulator 6.0 offline 2020-07-01
Begin to migrate customers with active subscriptions from Simulator 6.0 to Simulator 6.1 (May take up to 1 week to complete) 2020-07-01
Gather feedback and lessons learned from actual exam takers 2020-07-01 – 2020-08-31
Continue the development of additional exams for Simulator 6.1 2020-09-01

Please note that the initial release of Simulator 6.1 will only have TWO full exams. Once published we are going to wait at least 8 weeks until the next exam will be developed and published in order to gather feedback and lessons learned from our students so that we can incorporate that into Simulator 6.1.

Customers of Simulator 6.0 who have an active subscription on 30 June 2020 will be migrated to Simulator 6.1 and receive a complimentary 90-day access. Please note that customers who purchased their Simulator 6.0 before 2019-01-01 — so over 18 months before the change — but then never activated their simulator will NOT be automatically upgraded to Simulator 6.1. This group of customers can request the update simply by writing to support.